Overview

How much is outstanding, how old it is, and what came in on the account today.

$182,417.60

Outstanding items in total

across 47 sales invoices

$38,940.15

More than 30 days overdue

8 invoices

Lines in the reminder proposal

payment reminder to level 3

Early-payment discount periods ending this week

on the customer side

Outstanding items by age

As at 31 July, counted from the agreed due date.

not yet due: $96,420.30
1 to 14 days: $27,310.85
15 to 30 days: $19,746.30
31 to 60 days: $24,118.40
over 60 days: $14,821.75

Payments received today

Bank statement of 31 July, matched against the outstanding items.

Payment received $12,480.00
RE-2026-0391 · account 10247 Ashcombe Engineering
Item cleared in full, eight days before the due date. No early-payment discount taken.
Transfer
Payment received $4,762.30
RE-2026-0418 · account 10312 Whitmore Packaging
2 % early-payment discount taken within the period, which ran to 30 July. The $97.19 deduction is posted as a discount and the item is cleared.
Transfer
Part payment $5,000.00
RE-2026-0344 · account 10088 Radcliffe Motors
$7,212.45 still outstanding. An instalment agreement of 12 July is on file, next instalment 15 August. The item stays out of the reminder run.
Part payment
Direct debit collected $2,340.00
RE-2026-0427 · account 10501 Pemberton Tooling
ACH business-to-business debit under the authorization of February 4, 2025, no return.
Direct debit
Direct debit returned $1,890.00
RE-2026-0402 · account 10173 Holbrook Windows
Returned for insufficient funds. The $3.00 return fee is booked as a separate item and the receivable is open again.
Returned debit

The project frame

How Awelior would approach this project

Colworth Plastics is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

At Colworth Plastics the outstanding items sit in a spreadsheet, the reminder run in a handwritten calendar, and when sales want to know whether a customer has paid, they phone accounts. The question is not whether reminders go out but whether they go out in time — and whether anyone knows first that a customer is in the middle of a negotiation.

Decisions

The reminder run is a process with an approval
A list is proposed and sent after approval. Chasing automatically is technically easy and commercially risky: one reminder to the wrong customer costs more than the entire time saved.
Invoice records, not invoice rows
Every invoice has a view of its own with lines, steps and history. Only there does it say why an item is open — and that is the answer sales need on the phone.
Reporting on its own screen, not as the entry page
The entry screen shows what has to happen today. Reporting sits alongside because it answers a different question — key figures as a start screen are the fastest route to a system that looks good and helps nobody.

Deliberately left outNo bookkeeping. This is the receivables view and not a finance ledger: chart of accounts, VAT and year-end stay where they belong, and this system feeds them.

What is in it

Screens: 5
Content blocks: 18
Languages: 4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, calendar, charts, step chains and forms are rendered and inert. Invoice numbers, customers and amounts are invented.

How it would go on

Payment matching
Importing bank statements and allocating payments — automatically where it is unambiguous, and with a worklist for the rest.
Connection to the ledger
Invoices, payments and reminder stages have to flow both ways, or a second version of the payment status appears.
Escalation
What happens after the third reminder: delivery stop, debt collection, court proceedings — with clear responsibilities.

Talk through your project

Sample data

An application like this for your business?

Ledger Book is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solution Back to the software solutions The service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.