Overview

What needs deciding today, and which projects are running up against their budget.

projects in progress

23 on file, 14 closed

projects above 90 % of budget

one of them above 100 %

unapproved timesheets

oldest waiting 11 days

variation orders without written instruction

P-2451 and P-2438

Budget used across live projects

Hours booked against hours estimated, as of 31 Jul 2026.

P-2438 Cherry Hill elementary school: 104 %
P-2404 Riverside preschool: 97 %
P-2419 East Square offices: 92 %
P-2451 Elkhart workshop hall: 78 %
P-2455 US 31 bridge inspection: 67 %
P-2462 North water treatment: 21 %

On the desk today

Prepare interim invoice for P-2451
due 5 Aug
Progress on work stage 5 has been assessed, two timesheets are still missing.
Invoicing
Chase up variation order N-02
P-2451 · open since 29 Jul
Crane runway check, 40 h. Not billable until the client instructs it in writing.
Variation
Discuss the P-2438 budget with the school district
meeting 4 Aug, 9:00 AM
104 % used, site supervision runs to October. Either a variation order or a cap.
Budget
Submit the P3 parking structure quote
deadline 6 Aug
Lump sum fee calculated, support for the checking engineer is not priced in yet.
Quote
Approve week 29 timesheets
Thomas Clarke · open for 11 days
Holding up the interim invoice for P-2419.
Approval

The project frame

How Awelior would approach this project

Sinclair & Pryce Consulting Engineers is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

Sinclair & Pryce Consulting Engineers work in defined work stages against agreed fees. Hours sit in one spreadsheet per engineer, budgets in a second, and the invoicing tool knows about neither. A project can therefore run over for months without anyone noticing — it gets noticed when the invoice goes out and the number does not fit.

Decisions

Hours and budget side by side, not one after the other
On the project screen the consumption sits next to the allowance per work stage. That is the only presentation a decision can be taken from while the work is running — a month-end report is news, not steering.
Work stages as a step chain
In an engineering practice a project is not a bar with a percentage on it, but a sequence of clearly named stages with handovers. The step chain shows exactly that and spares everyone the question of what “60 per cent done” is supposed to mean.
Time recording on a screen of its own
It is the screen everyone uses daily — and the one a system like this dies on if it is awkward. So it sits as an equal in the sidebar rather than buried inside the project.

Deliberately left outNo cross-project resource planning and no utilization forecast. A forecast built on figures that are only just being captured properly would be a claim — it comes once the data has held up for a year.

What is in it

Screens: 5
Content blocks: 19
Languages: 4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, charts, step chains, history and forms are rendered and inert. Project numbers and amounts are invented.

How it would go on

Fee regulations
Chargeable costs, fee bands and refurbishment surcharges have to sit inside the allowance, or the system calculates past the agreement.
Accounting and payments received
Interim invoices, the final invoice and outstanding items belong together, so that project status also knows payment status.
Document storage
Drawings, minutes, correspondence — with revisions, and the question of what is kept for how long after completion.

Talk through your project

Sample data

An application like this for your business?

Project Flow is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solution Back to the software solutions The service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.