Project FlowSinclair & Pryce Consulting Engineers
Signed in as Project control and office management
Sample dataProject control and office management
Time tracking
Book hours, check the week, send the timesheet off for approval.
32.5 h
booked in week 31
40.0 h contracted
25.0 h
of that billable
across four projects
7.5 h
non-project hours
training and quoting
14
unapproved timesheets in the office
oldest waiting 11 days
Waiting for the project lead
Only approved hours feed into progress and invoicing.
Lucy Sparrow — week 30
39.0 h across three projectsTwo entries with no work package: 6.0 h on P-2462.
unapproved
Paul Jacobs — week 30
41.5 h, of which 4.0 h on variation N-01Variation hours only become billable once the client instructs them in writing.
check
Ruth Osborne — week 30
36.0 h across two projectsComplete, with a description against every entry.
ready
Thomas Clarke — week 29
40.0 h on one projectUnapproved for 11 days and holding up the interim invoice for P-2419.
overdue
My entries — week 31
| Date | Project | Work package | Hours | Type | Status |
|---|---|---|---|---|---|
| 27 Jul | ProjectP-2451 | Work packageFormwork and reinforcement drawings | Hours6.5 h | Typebillable | Statusapproved |
| 27 Jul | ProjectP-2419 | Work packageEast Square site supervision | Hours1.5 h | Typebillable | Statusapproved |
| 28 Jul | ProjectP-2451 | Work packageStructural analysis of the portal frames | Hours8.0 h | Typebillable | Statusapproved |
| 29 Jul | ProjectP-2462 | Work packageAeration tank concept design | Hours4.0 h | Typebillable | Statusopen |
| 29 Jul | Projectinternal | Work packageEurocode 3 training | Hours4.0 h | Typenot billable | Statusopen |
| 30 Jul | ProjectP-2451 | Work packageSteel fabrication drawings (N-01) | Hours5.0 h | Typebillable | Statusunder review |
| 31 Jul | Projectinternal | Work packageP3 parking structure quote | Hours3.5 h | Typenot billable | Statusopen |
Week to date 32.5 h · billable 25.0 h · not billable 7.5 h
New entry
The entry appears in this week's timesheet straight away and stays editable until the project lead approves it.
Only packages belonging to the selected project, open ones first.
Quarter-hour steps — 0.25 is 15 minutes.
This appears on the timesheet attached to the invoice — write it the way the client should read it.
How Awelior would approach this project
Sinclair & Pryce Consulting Engineers is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.
Where it starts
Sinclair & Pryce Consulting Engineers work in defined work stages against agreed fees. Hours sit in one spreadsheet per engineer, budgets in a second, and the invoicing tool knows about neither. A project can therefore run over for months without anyone noticing — it gets noticed when the invoice goes out and the number does not fit.
Decisions
Hours and budget side by side, not one after the other
On the project screen the consumption sits next to the allowance per work stage. That is the only presentation a decision can be taken from while the work is running — a month-end report is news, not steering.
Work stages as a step chain
In an engineering practice a project is not a bar with a percentage on it, but a sequence of clearly named stages with handovers. The step chain shows exactly that and spares everyone the question of what “60 per cent done” is supposed to mean.
Time recording on a screen of its own
It is the screen everyone uses daily — and the one a system like this dies on if it is awkward. So it sits as an equal in the sidebar rather than buried inside the project.
Deliberately left outNo cross-project resource planning and no utilization forecast. A forecast built on figures that are only just being captured properly would be a claim — it comes once the data has held up for a year.
What is in it
- Screens
- 5
- Content blocks
- 19
- Languages
- 4
Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, charts, step chains, history and forms are rendered and inert. Project numbers and amounts are invented.
How it would go on
Fee regulations
Chargeable costs, fee bands and refurbishment surcharges have to sit inside the allowance, or the system calculates past the agreement.
Accounting and payments received
Interim invoices, the final invoice and outstanding items belong together, so that project status also knows payment status.
Document storage
Drawings, minutes, correspondence — with revisions, and the question of what is kept for how long after completion.
An application like this for your business?
Project Flow is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.
Sample application by Awelior. Invented business, invented data, nothing stored.